Job Title
PUBLIC INFORMATION ASSISTANT, G5
Department/ Office
ECONOMIC COMMISSION FOR AFRICA
Duty Station
ADDIS ABABA
Posting Period
28 July 2011-27 August 2011
Job Opening number
11-PUB-ECONOMIC COMMISSION FOR AFRICA-20635-R-ADDIS ABABA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
These positions are located under the direct supervision of the Chief of Information and Communication Service (ICS), the Public Information Assistant will carry out the following duties:
Responsibilities
Within delegated authority and depending on location, the Public Information Assistant may be responsible for the following duties:
Provides general office support; responds to complex information requests and inquiries; processes, drafts and finalizes correspondence and other communications; sets up and maintains files/records, organizes meetings, monitors deadlines, etc.Coordinates administrative services, including preparing, monitoring and processing various requisitions, service contracts and payment vouchers, coordinating special assignments and related travel authorizations, etc.Provides specialized assistance to officers in the production and delivery of information communications products and services. Manages, updates and further develops internal databases; updates web site, to include drafting and editing content; generates a variety of standard and non-standard statistical and other reports from various databases. Researches, compiles and presents basic information for use in the preparation and production of communications products/services.
Coordinates media coverage of important events; liaises with news and publications agencies, public relations firms, UN photographers, etc. to provide advance notice of, and information on, upcoming meetings, briefings and special events and to ascertain coverage requirements; coordinates technical arrangements and organizes and allocates space for visiting news, photo, TV and film personnel; evaluates and processes applications for UN security clearances/accreditations.Participates in the planning and coordination of major exhibits; liaises with relevant departments/agencies; drafts and edits reports, production schedules, press releases and related texts, and correspondence related to the planning and production of exhibits. Using relevant computer software, creates designs in appropriate format for promotional and other material, e.g. brochures, presentational materials, announcements, video and audio cassette covers and catalogues, etc.; ensures that photos, graphics, etc. are appropriate and conform to UN standards for print materials.
Ensures availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.Assists in the production and editing of video/film projects, radio programmes or website projects; tracks all production material; produces scripts, cue cards, etc., selects and catalogues sound and visual materials for inclusion in productions, and obtains requisite clearances and copyrights; coordinates scheduling of commercial and internal production facilities; directs studio recordings and/or evaluates audio quality of recordings for inclusion in programmes.
Performs other duties as assigned.
Results Expected: Provides reliable office support services and specialized assistance in the development, production, communication and dissemination of information products and/or services. Provides sound research assistance. Consistently applies appropriate policies, guidelines and procedures. Effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.
Competencies
PROFESSIONALISM: Knowledge of internal policies, processes and procedures related to communication, production and dissemination of public information. Ability to research information from a variety of sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Addis Ababa in the Economic Commission for Africa
Work Experience
Five years of experience in general office support services or client services, one of which must be in information, publishing, public communication, international broadcasting, special events or related area. Experience in the use of publishing software such as Photoshop and Indesign is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
The assessment method for this Job Opening is technical written test and competency based
interview.
Special Notice
Appointment against this post is on a local basis. If an external candidate is selected, his/her appointment will be subject to passing the Addis Ababa Administrative Assessment Support Test (ASAT) which is a prerequisite for recruitment consideration in the General Service category in the Economic Commission for Africa. Candidates, who are successful in the pre-screening process, will be contacted by the recruiter and scheduled to sit for the ASAT at a later date. The candidate is responsible for any travel expenses incurred in order to take the examination at the duty station.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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