Programme Assistant - Governance, Addis Ababa

Background

Under the overall guidance of the Governance and Human Rights Team Leader and direct supervision of the Parliament & Election and Human Rights Analyst, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with other Programme Assistants/Associates, operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.

Duties and Responsibilities

Summary of Key Functions:

• Support to formulation of strategies in the Parliament ,Elections ,Human Rights and other programmes under the governance portfolio
• Support to management of the CO programme in areas assigned
• Administrative support to the Parliament, Election and Human Rights and Governance Programme Units
• Support to resource mobilization
• Support to knowledge building and knowledge sharing

Duties and responsibilities:

1. Supports formulation of strategies in the Parliament, Elections and Human Rights programmes focusing on achievement of the following results:

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

2. Provides effective support to management of the CO programme in the Parliament, Elections and Human Rights and other areas assigned focusing on the achievement of the following results:

• Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
• Presentation of information for audit of NEX projects.

3. Provides administrative support to the Parliament, Elections Human Rights and other Governance Programme Units, focusing on achievement of the following results:

• Preparation of non-PO vouchers for development projects requisitions for development projects.
• Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, POs and vouchers.
• Verification of direct payment requests against the annual work plan and the budget, based on verification checklist.

4. Supports resource mobilization, focusing on achievement of the following results:

• Review of contributions agreement, managing contributions in Atlas.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on programme.
• Contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP's mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
• Good knowledge of Results Management Guide and Toolkit

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

Required Skills and Experience

• Education: Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
• Experience: 5 years of relevant administrative or programme experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Language: Fluency in English and the national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence